Welcome!

Workspace Overview

TL;DR; The Workspace is where your files live in Lupo. Uploaded decks, generated videos, and PDFs are all organized into Projects, which live under Departments. This section explains how that structure works and when to care about it.

When you use the Create menu, each upload lands somewhere. That "somewhere" is your Workspace: a tree of departments, projects, and files that Lupo keeps on your behalf.

Most new users can ignore this for a while. The default project is good enough for your first few videos. But once you're making videos regularly — especially across multiple teams or topics — the workspace is what keeps things organized.

Departments and projects

Lupo's workspace has two levels:

  • Departments are the top level. They usually map to a team inside your organization: "HR", "Sales Enablement", "Product Training", "Compliance". Admins create departments; team members don't.
  • Projects live inside a department. A project is the container for one logical body of work — "2026 Q2 Onboarding", "Product X launch training", "SOX compliance refresh". Each project holds the source files (PowerPoint, PDF, Google Slides URLs) and the generated outputs (videos, transcripts, narrated decks).

If you're a single user on the individual or explorer plan, you may not see the Departments layer at all — everything lives under one default scope. If you're on a team or enterprise plan, the Departments dropdown at the top of the Projects list is how you narrow your view.

How files flow into the workspace

Every creation tool you use in Lupo deposits something into a project:

  • Create Video From PowerPoint → uploads a .pptx and drops the finished .mp4 into the target project.
  • Generate Narration From PowerPoint → uploads a .pptx and drops the narrated .pptx into the target project.
  • Convert PDF to Slides → uploads a .pdf and drops the resulting .pptx into the target project.
  • Improve Audio and Narration → uploads or links a video and drops the transcript (.pptx or .md) into the target project.
  • Video Builds (the power-user path) → re-runs the video generation action on a project whose files you've already uploaded or edited.

If you don't change the target, files land in the default project. If you want them somewhere specific, pick the target project from the selector on each upload page before you drop the file. You'll get a confirmation: "Videos will be saved to selected project."

When to care about the workspace

Most of the time, you don't. But there are three moments when thinking about projects pays off:

  1. When you're producing training for multiple teams. Keeping each team's material in its own project keeps the files easy to find a quarter later.
  2. When you want to iterate on a deck over time. A project is the right place to store multiple versions of a .pptx and the videos that came out of each one. That's how you A/B test narration tone or compare before/after edits.
  3. When someone else needs to find your work. Projects are the unit of sharing inside an organization. If another editor on your team needs to open a deck you uploaded, they'll find it by project, not by searching.

If none of those apply, leave everything in the default project and move on.

Where to go next

  • Projects — how the project list works, and how to switch between them.
  • Video Builds — the advanced tool for re-running video generation on existing project files.